Standard out-of-the-box workflows in WSS 3.0 and Office SharePoint Server 2007

Learn which standard out-of-the-box workflows are available for document management in Windows SharePoint Services (WSS) 3.0 and Microsoft Office SharePoint Server 2007.

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Workflows in Windows SharePoint Services (WSS) 3.0

Windows SharePoint Services (WSS) 3.0 comes with only one workflow template out-of-the-box (OOTB):

Three-state workflow

The Three-state workflow is a simple issue tracking workflow that shows the status of active and resolved issues. You can use this workflow to move a document along one or 3 states, for example a Pending, Approved, and Rejected state.

The Three-state workflow works with an Issue Tracking list or any other list that has a Choice column with 3 values.

Workflows in Microsoft Office SharePoint Server 2007

Microsoft Office SharePoint Server 2007 comes with the following workflow templates out-of-the-box (OOTB):

Approval workflow

The Approval workflow routes a document for approval. You can set up this workflow to be serial or parallel, and preset the approvers.

The Approval workflow is typically used to send out a document to people who need to approve the document, often as a prerequisites to publishing the document.

The document can be sent to:

  1. People one by one after each other ( = serial), or 
  2. Everyone at the same time ( = parallel)

Collect Feedback workflow

The Collect Feedback workflow routes a document for feedback. When the workflow completes all the feedback is aggregated and sent to the originator of the workflow.

Collect Signatures workflow

Rather than just sending a document for approval, the Collect Signatures workflow requires digital signatures on the document. This workflow requires Office 2007 and can only be initiated from an Office 2007 client application.

Disposition Approval workflow

The Disposition Approval workflow works with the records management capabilities and Records Center in SharePoint. It allows you to manage document expiration and retention.

You can use the Disposition Approval workflow to make decisions as to what you want to do with documents after they expire; not just delete the documents, but for example, archive documents, send out notifications, etc.

Group Approval workflow (East Asian Document Approval)

The Group Approval workflow routes a document for approval using stamp signatures and a group-oriented consensus process. It is only available for East Asian cultures.

To support hierarchical approvals, this workflow uses a hierarchical control to select the approvers and stamping rather than signatures for approval.

Translation Management workflow

The Translation Management workflow is used with the Web content management features of SharePoint to support a translation workflow for content to multiple languages.

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