Relevant Documents web part in SharePoint 2010

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Learn how you can add a Relevant Documents web part to a page in SharePoint 2010 for displaying a list of documents that are relevant to the current user.

The Relevant Documents web part is a web part that can be used for document management purposes in SharePoint.

The Relevant Documents web part displays documents that are relevant to the current user, which includes:

  • Documents that were last modified by the current user.
  • Documents that were created by the current user.
  • Documents that the current user has checked out.

Any or all of these types of documents can be selected when you configure the Relevant Documents web part and then shown in a list on a SharePoint page.

The Relevant Documents web part was already available in SharePoint 2007 and continues to be available in SharePoint 2010.

To add a Relevant Documents web part to a SharePoint 2010 page:

  1. In SharePoint 2010, navigate to the SharePoint web part page or SharePoint wiki page on which you want to add the Relevant Documents web part.
  2. Click Site Actions > Edit Page.
  3. To add the Relevant Documents web part to a SharePoint wiki page: On the Editing Tools tab, click the Insert tab, and then under the Web Parts group, click Web Part.
    To add the Relevant Documents web part to a SharePoint web part page: Click on Add a Web Part in any web part zone on the page.
  4. In the Categories list select Content Rollup, in the Web Parts list select Relevant Documents, and then click Add.
    Adding a Relevant Documents web part in SharePoint 2010
    Figure 1. Adding a Relevant Documents web part in SharePoint 2010.
  5. Once the Relevant Documents web part has been added to the SharePoint page, it will by default only display documents that were last modified by the current user with a link to the folder containing the documents. To configure the web part to display other types of documents, hover over the web part, click on the drop-down arrow in the upper right-hand corner of the web part, and select Edit Web Part from the drop-down menu that appears.
  6. On the Relevant Documents tool pane, expand the Data section, and select one or all of the following options:
    a. Include documents last modified by me
    b. Include documents created by me
    c. Include documents check out to me
    d. Display a link to the containing folder or list
  7. On the Relevant Documents tool pane, click OK.
  8. Save & Close the SharePoint page, or if you are adding the Relevant Documents web part to a SharePoint web part page, click Stop Editing.

You should now have a Relevant Documents web part displayed on your SharePoint 2010 page.

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