Create and start a SharePoint Designer 2013 site workflow

Learn how you can create a site workflow in SharePoint Designer 2013 and then start and run it in SharePoint 2013.

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A site workflow is a workflow that is not bound to a particular SharePoint list or library, but that you can associate with and run on a particular SharePoint site.

You can use SharePoint Designer 2013 to create list workflows, reusable workflows, and site workflows.

Here, you will use SharePoint Designer 2013 to create a site workflow that can be used to write a simple text message to the workflow history list.

Before you begin, ensure you have gone through the tutorial to create a simple workflow in SharePoint Designer 2013, so that you know how to add actions to and publish a workflow.

To create a site workflow in SharePoint Designer 2013

  1. In SharePoint Designer 2013, open the site on which you want to create a site workflow.
  2. In the left Navigation pane, click Workflows.
  3. Click Workflows > New > Site Workflow.
  4. On the Create Site Workflow dialog box, type MySiteWF in the Name text box, select SharePoint 2013 Workflow from the Platform Type drop-down list box, and click OK.
  5. Add a Log to History List action to the workflow.
  6. Click this message in the sentence for the workflow action, and then type the text This is a message from the Site workflow. in the text box that appears.
  7. Add a Go to a stage action in the Transition to stage section of Stage 1, and then select to go to End of Workflow.
  8. Publish the workflow to SharePoint.

To start a site workflow in SharePoint 2013

  1. In SharePoint 2013, navigate to the site to which you published the workflow and click Site Contents.
  2. On the Site Contents page, click Site Workflows.
  3. On the Workflows page under Start a New Workflow, click the name of the site workflow you created earlier.
  4. Wait a couple of seconds, and then refresh the page. The site workflow should be listed in the My Running Workflows list.
  5. Wait a couple of minutes, and then refresh the page again. The site workflow should be listed in the My Completed Workflows list.
  6. Click the text Completed or Stage 1 to go to the history list for the workflow.

Still unclear? Watch the SharePoint 2013 video tutorial below.

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